Traditional paper based O&M manuals are made up from many bulky lever arch files full of paper.
The disadvantages of the paper based system are:
- They take up a lot of space.
- Therefore they are seldom available to the people that need them at the moment they need them.
- And Even if you can find it when you need it, the page you are looking for will inevitably have gone missing…..
Today, people are increasingly comfortable with searching for information on their computers. We are producing the manual as a fully interactive digital CD. This overcomes all the problems of paper and creates the O&M in a modern and easy to search digital record of the work undertaken. Please note that the manual is not a scanned version of a paper manual.
Our aim is to obtain all the documentation in a digital format.
In order to achieve this we work closely with all subcontractors and members of the project team. We provide a client (see example www.overburydc.com) website where they can upload their contribution in an open manner that provides a solid audit trail of all information submitted.
The information provided is then integrated into a common format that has a strong internal navigational structure that is consistent and easy to use for all those that may wish to access the manual.
The CD also includes any software that you might need to read some of the more specialised files such as Fluke testing results, .DWF and DWG CAD files, etc.
For those wishing to maintain a paper record, the digital O&M can be modified to provide a well structured paper record, the digital O&M can be modified to provide a well structured paper file with accurate page numbering and indexing.
A digital O&M is better than paper:
- No pages ever get lost
- Easier to search
- Easier to distribute to those that need it
- All on a single CD or DVD
Building a manual is about managing detail:
- We work with the project team and all the
- subcontractors to accumulate details on everything
- from air conditioning plant to carpet tiles, from Record
- Drawings and Certificates to contact names and addresses.
Consistent style and format.
- Everything is converted to a consistent style and format that makes it easy for the end user to navigate to the information they need, when they need it.
And if you want a paper copy....
- And finally, for those that are not comfortable working from a screen, the digital manual can be converted to a print format, which is even better than the traditional version because it includes accurate page numbering and full indexing.
If you would like to find out more about our Operations and Maintenance manuals service please contact:
Stephen Milton
01424 442 400
We will be more than happy to answer any other questions that you may have.